Position Type: Full time
State: NC
City: Durham
Zip Code: 27701

Overview

AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

We’re looking for a Construction Coordinator II to support our construction team across both pre-construction and active projects. The Construction Coordinator assists the Construction team to provide a wide range of administrative and project support tasks. This is a hands-on role where you’ll keep projects organized, documentation tight, and communication flowing between teams, vendors, and internal partners. You’ll also help mentor junior coordinators and play a key role in keeping projects moving without getting bogged down in admin gaps.

What You’ll Do

• Support construction projects from pre-con through closeout — ensuring accuracy & compliance with AVB policies and procedures

• Coordinate project meetings (scheduling, agendas, materials, follow-ups)

• Manage and maintain project documentation, including:

  • Contracts

  • Permits

  • Insurance certificates

  • Warranties

• Prepare and track key project documents like:

  • Bid packages

  • Contracts

  • Purchase orders

  • Change orders

  • Subcontractor agreements

• Review vendor invoices and pay applications for accuracy against budgets and contracts

• Process invoices and support vendors using I-BEAM

• Support vendor prequalification and risk mitigation activities

• Ensure subcontractors meet insurance and sales tax requirements

• Act as a liaison between vendors, insurance providers, and internal teams

• Assist with project closeouts and ensure all documentation is complete and properly filed

• Help set up temporary construction offices when needed (utilities, equipment, vendor setup, etc.)

• Make sure urgent issues and project updates get to the right people quickly

• Provide guidance and support to Construction Coordinators I across regions

What You Bring

• High school diploma required; bachelor’s degree preferred

• 2–3 years of administrative or project coordination experience (construction or similar environment is a plus)

• Strong organizational skills — you can manage multiple priorities without dropping details

• Comfortable working with budgets, invoices, and basic financial tracking

• Solid communication skills — you can work across teams and with external vendors

• Strong computer skills and attention to detail

Why This Role Matters

This role is the backbone of the construction team’s operations. When it’s done well, projects stay on track, compliance is tight, and project managers can focus on project execution in the field.

How AvalonBay Supports You

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment.  We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)

Job ID JR106750