Position Type: Full time
State: VA
City: Arlington
Zip Code: 22203

Overview

AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

Summary of Job Description

The Procurement Sourcing & Contracts Analyst plays a vital role in driving sourcing initiatives, focusing on contract negotiations and management for the procurement of goods and services. This position involves building robust relationships with stakeholders and suppliers to enhance collaboration within their designated categories. The analyst will actively support the execution of AvalonBay’s strategic sourcing process, contributing significantly to achieving our annual savings targets. By employing best practices in sourcing and procurement, this role ensures value creation for internal stakeholders while optimizing supplier performance and fostering continuous improvement in procurement strategies.

Essential Duties and Responsibilities:

• Execute tactical activities such as developing and distributing RFX proposal packages, analyzing and evaluating proposals, conducting financial analyses (including Total Cost of Ownership), and preparing award recommendations under the direction of a strategic lead.

• Collaborate with a strategic lead to negotiate pricing, terms, and conditions, while effectively managing supplier performance.

• Engage with suppliers to maximize value, manage expectations, and ensure adherence to performance standards, including KPIs, business reviews, and issue resolution.

• Interface with various internal stakeholders to understand business needs, ensuring that suppliers meet those requirements effectively.

• Prepare presentations that summarize bids and proposals received from suppliers, incorporating comprehensive pricing analyses and final recommendations for review by the respective manager before communicating with internal stakeholders.

• Assist in developing and managing budgets for assigned categories, delivering insights to stakeholders and monitoring contract performance and rebates with suppliers.

• Support spend analysis for assigned categories, working with team leadership to identify potential cost reduction opportunities.

• Plan and execute supplier rollouts to the business to ensure smooth implementation.

• Monitor industry trends within managed categories to stay informed about current market developments and initiatives.

Minimum Requirements:

Education:

• Bachelor’s degree with a concentration in Finance, Business Administration or Supply Chain Management preferred, or equivalent experience.

Experience: 

• 3-7 years’ experience in Contracts, Sourcing or other Procurement related experience required.

Knowledge, Skills and Abilities:

• Possesses knowledge of procurement, negotiations, contract management, supplier management and finance.

• Demonstrated project management skills, and ability to prioritize work. 

• Analyzes qualitative and quantitative information from stakeholders and suppliers.

• Excellent written and oral communication skills and exceptional organizational skills.

• A self-starter, that works well independently and as part of a team.

• Support an environment that fosters teamwork, collaboration, flexibility, and change acceptance.

Preferred Qualifications:

• Procurement/sourcing experience in the Hospitality or Multi-family industry a plus

• Understanding of Enterprise Resource Planning (ERP) systems and Source-to-Pay systems.

• Familiarity with MS Teams

How AvalonBay Supports You

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment.  We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)

Job ID JR103066